Conducting Business As A Liquor Vendor

Following is a general description of the proper procedures for conducting business as a liquor vendor in Vermont.  Suppliers desiring to use our warehousing system, commonly called bailment, should first apply to B.A.T.F. This link takes you outside VT-DLC's web site. for a Special Tax Stamp to cover this location.

Suppliers must submit price quotation forms showing F.O.B. Montpelier, VT, prices.  Initial order for stock into our warehouse is worked up by a company representative or the Vermont broker, and Purchasing & Pricing.  Subsequent deliveries into the warehouse may be written by either someone at the supplier level, involved in inventory management, or the Vermont representative/broker.  We require documentation showing merchandise to be shipped, and expected delivery dates.  We set minimum and maximum inventory levels for each product.  These guidelines may be overlooked, when necessary, due to SPAs, quarterly price changes, seasonal changes, etc.

We allow F.O.B. price changes quarterly.  Effective dates are to be February 1st, May 1st, August 1st, and November 1st.  The resubmitted price quotation forms must be in our office forty-five (45) days prior to the effective date.

Special purchase allowances (SPAs) of fifty cents (.50) per bottle, or more, may be offered every other month.  S.P.A.s must be filed fifteen (15) days prior to the month of the offer.

Merchandise shipped into the warehouse must be consigned to the supplier, c/o Vermont Liquor Warehouse.  When this merchandise is received, we produce a company unloading document.

Our warehouse withdraws merchandise from vendor stock on a daily basis, as needed, and ships to our outlets.  At close of business on the fifteenth (15th) and the last working day of the month, we produce a consolidated shipping document and create a purchase order for the merchandise withdrawn.  This is the basis for vendor's invoices.  We issue a monthly inventory report, copied to the supplier and the in-state representative/broker.

The following are some important points.  When vendor's merchandise is received with any visible damage or shortage, notations are made on the unloading document.  Our department auditors conduct a physical inventory monthly for all stock in our warehouse, whether owned by us or the vendor.  If shortages and/or damages of merchandise are discovered, and they are identified as our responsibility, we include them as a withdrawal from vendor stock and add them to our purchase order.  If shortages/damages are discovered which is obviously the supplier's responsibility, we submit a report and deduct the amount from vendor inventory.  Vendors and/or their representatives may conduct a physical inventory of their merchandise, with prior appointment.

Suppliers are allowed/encouraged to pool their shipments with other companies or to pool deliveries with shipments to Maine and New Hampshire, in order to lower freight charges.

We do not assess charges to vendors for storage or handling.  Our facility is state owned and staffed by our own employees.

In May of 1988, the Vermont legislature enacted, and former Governor Kunin signed into law, a statute requiring all products, originating in the Vermont Liquor Control warehouse, be subject to a deposit and redemption at fifteen cents (.15) per container.  That law became effective January 1, 1990.  All products shipped into the state of Vermont, on or after January 1, 1990, must comply with the following requirements:

  • All containers must be marked Vermont Deposit .15 or VT DEP. .15 or VT REF. .15
  • Indicia must appear in letters of a minimum of one eighth (1/8) inch in size.
  • Print must be a contrasting color and easily readable.
  • Printing must be on either the primary label, a back label, or neck label, providing the latter is separate from the cap.
  • Ink that will smudge, or can be wiped off, may not be used.
  • Jet spray application is permitted; however, the legend must appear on the front of the bottle and conform to the size and color criteria stated in these requirements.
  • Fifty milliliter (50ml) containers are exempt, as are those products selling less than 100 cases per year.
  • Suppliers may submit labels to the Vermont Department of Liquor Control for prior written approval.

If you need further information, or would like a list of Vermont liquor brokers, and the vendors they represent, please do not hesitate to contact Purchasing & Pricing.

 


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